Operations Administrator

Join a respected family owned West Auckland business where you’ll keep jobs moving and play a key role in the day to day operation.

• Work locally in West Auckland, skip the dreaded motorway traffic and long commute
• Join a well established, family owned business with a loyal client base and strong reputation
• Varied, hands on role where you’ll become the go-to support person keeping operations moving

I have partnered with a West Auckland contracting business that has built a strong reputation through hard work and reliability.  They are a small, family owned business with a down to earth culture, a loyal customer base and a team that works closely together to get the job done properly.

Together, we are looking for an Operations Administrator to become the backbone of the day-to-day operation, supporting the owner and wider team to ensure jobs are organised, schedules are running smoothly and everyone has what they need to deliver great service.

This is a busy, varied role that would suit someone who enjoys being across multiple moving parts, can confidently communicate with tradies, suppliers and clients alike, and genuinely takes pride in keeping things running efficiently behind the scenes.

This is a full time permanent role based in West Auckland, starting at 7am, with free, easy access parking. 

What your day could look like

No two days will look exactly the same and your responsibilities will include:

• Coordinating and scheduling jobs in the system
• Liaising with clients, suppliers, project managers and field staff
• Preparing documents and keeping job information up to date
• Ordering materials and supplies for upcoming work
• Supporting the owner with day-to-day operational administration
• Sending invoices and general administration support
• Managing incoming calls, emails and client enquiries

About you

This role will suit someone who enjoys working in a practical, fast paced environment and understands how trades or contracting businesses work.

You may have previously worked within the transport, construction, civil, landscaping or trades industry where things move quickly and teamwork matters.

The ideal candidate will bring:

• Strong administration and coordination experience
• Confident computer skills across Microsoft Office products
• Excellent communication skills and a practical approach
• The ability to juggle multiple priorities and stay organised
• Confidence speaking with clients, suppliers and tradies
• A proactive attitude and willingness to pitch in where needed
• Experience working within a small or family owned business environment

What’s on offer

This is an opportunity to join a genuinely good, family owned business with strong local roots and a supportive team environment.

You will be trusted, valued and given variety in your day, while working closely alongside an owner who appreciates someone reliable, organised and capable. 

Along with a stable, full time opportunity, you will also enjoy:

• Working close to home in West Auckland - skip the long commute! 
• A friendly, loyal and hardworking team environment
• Long term stability within a respected local business
• Excellent salary of $60-$65k, with small flex in working hours. 

If you are someone who enjoys being the person that keeps everything moving behind the scenes, thrives in a hands on environment and wants to work locally within a family owned and operated business based in West Auckland, then I would love to hear from you.

Apply now or reach out to Hayley for a confidential chat.