Administration Coordinator

If you’re someone who loves being in the thick of things, enjoys variety in your day and brings good energy to a team, this could be a great fit.

• Ponsonby based role supporting five Directors in a growing engineering business
• Great social initiatives, quarterly events and an epic break out room
• Perfect for someone who thrives on variety, shifting priorities and being the go-to support person

We’re working with a fast-growing business in Ponsonby with around 60 staff, having grown significantly over the past couple of years even through a tough market. This role sits within a support team of three and will act as key support to five Directors and the wider team.

It’s a broad admin role with plenty of variety, including invoicing, reporting and day-to-day team support. They’re looking for someone who can keep things moving behind the scenes, bring a positive presence to the office, and help drive the social side of the team too.

Due to the interactive nature of the role, you’ll be in the office 5 days a week, but with a general understanding of give and take when life requires it. 

What you’ll be doing:

• Supporting five Directors and the wider team with day-to-day admin
• Invoicing, reporting and general coordination support
• Helping keep the office and admin function running smoothly
• Taking ownership of social initiatives and helping coordinate team events
• Potential to take on payroll and act as the 2IC for when payroll manager is away

What they’re looking for:

• Previous experience in a busy admin, team support, office management or coordination role
• Someone who thrives in a fast-paced, slightly unstructured environment
• Ability to juggle shifting priorities and stay calm when things get thrown at you
• Strong organisation skills, initiative and a positive, team-focused attitude
• A blend of a methodical, process driven mindset, and social culture focussed attitude

There’s also longer-term scope for someone interested in learning payroll, but for now this is all about being a reliable, proactive support person who enjoys variety and likes being part of a good team.

If you’re a capable coordinator who loves keeping things on track and wants to join a growing business with a genuinely great culture, we’d love to hear from you.